Privacy Policy

1. INTRODUCTION

AEPEP Technologies Limited ("AEPEP", "we", "us" or "our") is committed to protecting your privacy. This Privacy Policy explains what personal information we collect when you visit aepep.com (the "Site") or contact us, how we use it, who we share it with, and the rights you have over it.

AEPEP Technologies Limited is the data controller for the personal information described in this policy.

Registered address: Integer Millennium House, Bucknalls Lane, Watford WD25 9XX, United Kingdom
Contact: hello@aepep.com

We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

2. INFORMATION WE COLLECT

Information you give us. When you complete our contact or investor enquiry form, we collect your first name, last name, email address, telephone number (if you provide one) and the content of your message. If you email us directly, we collect the information contained in that correspondence.

Information collected automatically. When you visit the Site, our hosting provider and analytics tools may automatically collect technical information including your IP address, browser type and version, device type, operating system, referring website, the pages you view, and the dates and times of your visits.

Cookies. We use cookies and similar technologies as described in section 4.

We do not knowingly collect special category data (such as health, ethnicity or political opinions) and ask that you do not send such information to us through the Site.

3. HOW WE USE YOUR INFORMATION AND OUR LAWFUL BASES

Responding to enquiries submitted through our contact and investor enquiry forms. Lawful basis: legitimate interests, to answer questions properly directed to us.

Managing investor, partner and supplier relationships. Lawful basis: legitimate interests, or performance of a contract.

Sending updates about AEPEP where you have asked to receive them. Lawful basis: consent.

Operating, securing and improving the Site. Lawful basis: legitimate interests, to keep the Site available, safe and useful.

Meeting our legal, accounting and regulatory obligations. Lawful basis: legal obligation.

We do not sell your personal information, and we do not use it for automated decision-making or profiling that produces legal or similarly significant effects.

4. COOKIES AND SIMILAR TECHNOLOGIES

Cookies are small text files placed on your device when you visit a website.

Strictly necessary cookies are required for the Site to function, for example to maintain your session, keep the Site secure, and remember your cookie preferences. These are set without your consent because the Site cannot work properly without them.

Analytics and performance cookies help us understand how visitors use the Site so we can improve it. These are only set where you have given consent.

Marketing cookies would be used to measure the effectiveness of campaigns. We do not currently use marketing cookies; if this changes, we will update this policy and ask for your consent first.

You can withdraw or change your cookie consent at any time through the cookie banner, and you can block or delete cookies through your browser settings. Blocking strictly necessary cookies may stop parts of the Site from working.

5. WHO WE SHARE YOUR INFORMATION WITH

We share personal information only where necessary, and only with:

Service providers who operate the Site and our business systems on our behalf, including our website platform and hosting provider, email provider, and analytics provider. These providers act on our instructions under written contracts.

Professional advisers such as lawyers, accountants and auditors, where required.

Authorities and regulators, where we are required to disclose information by law.

A purchaser or investor, if we sell or reorganise any part of our business, subject to appropriate confidentiality protections.

We do not sell, rent or trade your personal information to third parties for their own marketing purposes.

6. INTERNATIONAL TRANSFERS

Some of our service providers are located outside the United Kingdom. Where personal information is transferred outside the UK, we make sure it is protected by an appropriate safeguard: an adequacy decision made by the UK government, the UK International Data Transfer Agreement, or the UK Addendum to the EU Standard Contractual Clauses, together with any additional measures required.

You can ask us for details of the safeguards applied to a particular transfer by contacting hello@aepep.com.

7. HOW LONG WE KEEP YOUR INFORMATION

We keep personal information only for as long as we need it:

Enquiry and contact form submissions: up to 24 months after our last contact with you, unless the enquiry leads to an ongoing relationship.

Investor and partner correspondence: for the duration of the relationship and 6 years afterwards, to meet legal and accounting requirements.

Website analytics data: typically up to 26 months.

When information is no longer needed, we delete it securely or anonymise it so that you can no longer be identified.

8. HOW WE PROTECT YOUR INFORMATION

We use appropriate technical and organisational measures to protect personal information against loss, misuse, unauthorised access and disclosure. These include encryption in transit (HTTPS), access controls limiting who within AEPEP can see your information, and contractual security obligations on our service providers.

No transmission over the internet can be guaranteed to be completely secure. If we become aware of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the Information Commissioner's Office, and you where required, without undue delay.

9. YOUR RIGHTS

Under UK data protection law you have the right to:

Access: obtain a copy of the personal information we hold about you.

Rectification: have inaccurate or incomplete information corrected.

Erasure: ask us to delete your information where there is no good reason for us to continue holding it.

Restriction: ask us to pause our use of your information while a concern is resolved.

Portability: receive certain information in a structured, commonly used, machine-readable format.

Object: object to processing based on our legitimate interests, and to direct marketing at any time.

Withdraw consent: where we rely on consent, withdraw it at any time, without affecting processing carried out before withdrawal.

To exercise any of these rights, email hello@aepep.com. We will respond within one month. There is no charge, although we may ask you to confirm your identity first.

If you are unhappy with how we have handled your information, please contact us so we can put it right. You also have the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority, at ico.org.uk or on 0303 123 1113.

10. THIRD-PARTY LINKS

The Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites, and we encourage you to read their privacy policies before providing them with any personal information.

11. CHILDREN'S PRIVACY

The Site is intended for a business and investor audience and is not directed at children. We do not knowingly collect personal information from anyone under 13. If you believe a child has provided us with personal information, contact hello@aepep.com and we will delete it.

12. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or in the law. The date at the top of this page shows when it was last revised. Where changes are significant, we will bring them to your attention on the Site.

13. CONTACT US

Questions, requests or concerns about this Privacy Policy or your personal information:

AEPEP Technologies Limited
Integer Millennium House
Bucknalls Lane
Watford WD25 9XX
United Kingdom
hello@aepep.com